Tag: elements of business

Questions Related to elements of business

A personal secretary means a stenographer. 

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. True

  2. False

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Correct Option: B
Explanation:
(i) A personal secretary is one who is employed by a busy person to look after his private and personal work. 
(ii) A personal secretary is also known as a private secretary or a personal assistant 
(iii) Busy persons like industrialists, professionals, politicians, social workers, lawyers and top executives of companies and government departments need personal secretaries for performing their routine administrative duties.
(iv) A stenographer simply takes dictation from his employer/ boss and types the dictation taken. 
(v) Whereas, the knowledge of stenography is not essential fora personal secretary. 
(vi) A stenographer is given limited duties and responsibilities. 
(vii) A stenographer is not given authority to sign letters and documents on behalf of his employer. 
(viii) A stenographer is not entrusted with confidential matters. 
(ix) Hence, it cannot be said that a personal secretary means a stenographer. 

A personal secretary is also called a ______.

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. Stenographer

  2. Personal Assistant (P.A.)

  3. Boss

  4. None of these

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Correct Option: B
Explanation:

A personal secretary is also known as personal assistant and their main duty is to follow the orders of their ultimate superior and perform according to the standards set by their superiors. 

A secretary is the custodian of ______ information. 

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. confidential

  2. government

  3. financial

  4. share holders

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Correct Option: A
Explanation:

A secretary is a custodian of secret, confidential and important information of his organization. Since he is closely connected with a top management, he participates in the decision making, policy framing, planning etc. All such important decisions regarding business activities are required to be maintained at top confidential. A secretary keeps all such confidential decisions and executes them at a right time

The primary qualification required for a secretary of a government department is _____ . 

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. Bachelor Degree

  2. Master Degree

  3. I.A.S

  4. I.E.S.

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Correct Option: C
Explanation:

The primary qualification required for a secretary of a government department is I.A.S. ( Indian Administrative Service).

Personal secretary must be an individual. 

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. True

  2. False

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Correct Option: A
Explanation:
(i) A personal secretary is an individual who is appointed by busy persons like industrialists business men or professionals to conduct their correspondence and do their personal work 
(ii) Professionals like doctors, lawyers, engineers, chartered accountants or actors, minister appoint personal secretary due to their busy schedules in order to do their routine work. 
(iii) Therefore personal secretary is appointed by people who have to devote their time an energy to discharge more important and challenging duties. 
(iv) A personal secretary is also called personal assistant or private secretary.
(v) He is entrusted with confidential matters and his duties vary in nature. 
(vi) An individual only can perform all such wont of a personal secretary. 

A secretary of Government departments of the state is appointed by the ______ . 

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. Chief Minister of that State

  2. Governor

  3. Prime Minister

  4. President

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Correct Option: A

A company secretary is the mouth piece of the Board of Directors. 

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. True

  2. False

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Correct Option: A
Explanation:
(i) A company secretary needs sound general education. 
(ii) He must also have knowledge of correspondence, office organisation, book-keeping and accountancy. 
(iii) He must also have knowledge of secretarial work relating to the company meetings. 
(iv) He must have legal back-ground including the knowledge of Indian Companies Act and other laws like Income Tax Act and Factories Act. 
(v) A company secretary is normally appointed by the Board of Directors. 
(vi) He executes the decisions of the Board and carries out the instructions and orders of the board. 
(vii)  He acts as a confidential clerk of the Board. 
(viii) He has to help the directors in forming policies of the company and preparing progress report and other reports. 
(ix) A company secretary acts as a line of communication between the Board and the staff. 
(x) He acts as the mouth piece of the Board, as the Directors act only through the secretary 
(xi) Even grievances of the staff are communicated to the Directors through him. 
(xii) Hence, a company secretary is the mouth piece of the Board of Directors.

The functions of a secretary depend on ______ . 

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. the nature of organisation

  2. the status of secretary

  3. the value of investment

  4. the number of share holders

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Correct Option: A
Explanation:

The function of secretary depend on the nature of the organisation, different organisations have different works and requirements which changes the functions of a secretary.

The quality of a secretary which enables him to adjust to varying situation is qualities of head.

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. True

  2. False

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Correct Option: A
Explanation:

A company secretary is a representative of the company to the outside world. The main qualities of a secretary that helps them to adjust and adapt to the varying situation of the business environment is the quality to learn from continuous efforts which are also known as qualities of head. 

A personal secretary is appointed by the busy person.

elements of business fundamentals of business activities characteristics of vocational activities basis of classification of business activities classification of business

  1. True

  2. False

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Correct Option: A
Explanation:

True , a personal secretary is appointed by the busy person as he needs personal assistance in his daily work .